Guide
What is a timesheet?
A timesheet — puantaj in Türkiye — is the period chart showing how much each employee worked on which day, including normal hours, overtime, leave and absence. It is payroll's raw data: pay is calculated on top of the hours it records.
What belongs in a good timesheet?
Day-by-day actual hours
Per person, based on clock records — not estimates.
Overtime separated
Hours outside the plan appear apart from normal time; the premium-pay portion is explicit.
Leave vs absence
Approved leave and unnotified absence are marked differently; they are not the same thing.
Location/unit breakdown
In multi-site operations, which hours belong to which site is visible; cost allocation starts here.
Three ways to keep it
| Method | How it works | Weak spot |
|---|---|---|
| Paper sheet | Signed chart, summed by hand at month end | Self-declared; real times unknown, adding errors routine |
| Excel | Hours typed in, summed with formulas | Entry is still manual and late; without source records it invites disputes |
| Automated (from attendance) | Clock records flow into the timesheet automatically | Demands record discipline: everyone's clock-ins must reach the system |
Four common mistakes
Leaving it to month end
Hours get reconstructed from memory; gaps and disputes are born here. Records should land daily.
Writing overtime from memory
If the premium-pay portion is estimated, objections are inevitable; compare plan against records.
Mixing leave with absence
Approved leave logged as absence wrongs the employee and skews reports.
Keeping a single copy
A lone Excel file gets corrupted, lost or overwritten; source records and the chart should live separately.
How the timesheet forms in Pepteam
Clock-ins land as records via QR and location checks; records flow into the period timesheet automatically. Overtime accumulates on its own screen and approved leave is reflected automatically. At period close the chart is exported to your payroll software as undisputed data — Pepteam does not calculate payroll, it delivers clean data.
Explore Timesheets & OvertimeRelated guides
Timesheet FAQ
- How does a timesheet differ from payroll?
- The timesheet shows durations (who, which day, how long); payroll calculates pay from them, taxes and deductions included. The timesheet is payroll's input.
- Who keeps the timesheet?
- Usually HR or the unit manager; with automated systems the chart builds itself from records, and the job shrinks to review and exceptions.
- How often should it be processed?
- Records should land daily; the chart closes per period (usually monthly). Month-end batch entry is the main source of errors.
- How should a wrong record be fixed?
- Through a flow that leaves a trail: who changed what, and why. In Pepteam this runs as an edit request — the employee files it, a manager approves, the change lands with its history.
- How do I move the timesheet to payroll software?
- Export the period chart and carry it into your payroll system as data; the pay calculation happens there.